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Admin/Clerical

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EXECUTIVE ASSISTANT

Mather, CA 95655

Posted: 04/20/2024 Employment Type: Temp Industry: Admin/Clerical Job Number: 1679615

Job Description

Executive Assistant needed in the Rancho Cordova area to support a high-level Executive, other potential managers, and general staff. This position requires discretion and confidentiality of critical information. Will be performing a variety of administrative duties related to various departmental needs. This is a 40-hour full time, long term temporary position to cover a leave. Interviews have begun.

 

DUTIES AND RESPONSIBILITIES

Office Management/Executive Support

  • Responsible for maintaining various calendars and schedules related appointments

  • Coordinates activities of numerous departments insuring no conflicts

  • Logistical arrangements for conferences, workshops, and in-services including preparing materials, and analyzing data

  • May coordinate and organize the support functions for various meetings

  • Executive Liaison via email, phone or in-person

  • Travel, lodging, and transportation coordination arrangements

  • Schedules and coordinates travel/conference arrangements; completes purchase requisitions

  • Manages office details working with other support staff

  • Follows established rules and procedures in responding to requests and delegation to staff

  • Designs and organizes record keeping systems and insures file maintenance

  • Screens calls and visitors; serves as backup for other departmental roles

  • Maintains follow-up/reminder systems to insure timely completion of projects

  • Prepares necessary documents to order equipment and supplies

  • May train, supervise and assign work to subordinates.

  • Limited local travel may be required.

Financial

  • Maintains oversight responsibility for department budgets

  • Prepares expense and mileage reimbursement claims. Processes expenditure and income contracts

  • May assist in preparing grant proposals by costing out salaries, benefits, and other expenses.

Communication

  • Advanced writing skills for proofing documents and other communications

  • Acts as liaison between County Office and the general public by answering detailed inquiries either orally or in writing on a variety of organizational activities;

  • Creates and composes letters, reports, memos, agenda items, graphs, charts, presentations, and e-mails

  • Independently answers correspondence

  • Interprets and explains policies

  • Records minutes, prepares agendas and maintains permanent and confidential records of meetings.

  • Researches information; compiles, verifies, prepares, reports, and may present results to staff, etc.

  • Performs studies and analysis for a variety of programs

Required

  • Advanced English grammar, punctuation, spelling, and proofreading skills

  • Organized record keeping and filing systems management

  • Knowledge of general finance and accounting principles

  • Meeting Minutes experience

  • Tech savvy to train on industry specific software

Education, Training, and Experience

  • Any combination of training and/or experience which demonstrates ability to perform duties

  • Administrative and office management experience, preferably in a public agency

  • Coursework in business administration or a related field is desirable.

 

Pay from $45 to $49 per hour

 

Must be able to provide a minimum of two supervisory references and proper documentation to verify eligibility to work in the USA.  Other compliance factors may be involved, depending on position including COVID Vaccination/Boosters, clear a thorough drug screening and criminal background check.  River City Staffing is an Equal Opportunity Employer.

 

EXPERIENCE RCS

River City Staffing, Inc. (RCS) specializes in the placement of highly skilled administrative and finance and accounting professionals. Whether you are seeking temporary placement, temp to hire or direct hire opportunities, RCS has built our reputation on adding value to each and every candidate we meet. At RCS, you will experience expertise, consultation, follow up, advocacy, partnership and so much more. Contact us today! www.rivercitystaffing.com

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