10530 Mather Blvd Mather, CA 95655 United States of America
Executive Assistant needed in the Rancho Cordova area to support a high-level Executive, other potential managers, and general staff. This position requires discretion and confidentiality of critical information. Will be performing a variety of administrative duties related to various departmental needs. This is a 40-hour full time, long term temporary position to cover a leave. Interviews have begun.
DUTIES AND RESPONSIBILITIES
Office Management/Executive Support
Responsible for maintaining various calendars and schedules related appointments
Coordinates activities of numerous departments insuring no conflicts
Logistical arrangements for conferences, workshops, and in-services including preparing materials, and analyzing data
May coordinate and organize the support functions for various meetings
Executive Liaison via email, phone or in-person
Travel, lodging, and transportation coordination arrangements
Schedules and coordinates travel/conference arrangements; completes purchase requisitions
Manages office details working with other support staff
Follows established rules and procedures in responding to requests and delegation to staff
Designs and organizes record keeping systems and insures file maintenance
Screens calls and visitors; serves as backup for other departmental roles
Maintains follow-up/reminder systems to insure timely completion of projects
Prepares necessary documents to order equipment and supplies
May train, supervise and assign work to subordinates.
Limited local travel may be required.
Financial
Maintains oversight responsibility for department budgets
Prepares expense and mileage reimbursement claims. Processes expenditure and income contracts
May assist in preparing grant proposals by costing out salaries, benefits, and other expenses.
Communication
Advanced writing skills for proofing documents and other communications
Acts as liaison between County Office and the general public by answering detailed inquiries either orally or in writing on a variety of organizational activities;
Creates and composes letters, reports, memos, agenda items, graphs, charts, presentations, and e-mails
Independently answers correspondence
Interprets and explains policies
Records minutes, prepares agendas and maintains permanent and confidential records of meetings.
Researches information; compiles, verifies, prepares, reports, and may present results to staff, etc.
Performs studies and analysis for a variety of programs
Required
Advanced English grammar, punctuation, spelling, and proofreading skills
Organized record keeping and filing systems management
Knowledge of general finance and accounting principles
Meeting Minutes experience
Tech savvy to train on industry specific software
Education, Training, and Experience
Any combination of training and/or experience which demonstrates ability to perform duties
Administrative and office management experience, preferably in a public agency
Coursework in business administration or a related field is desirable.
Pay from $45 to $49 per hour
Must be able to provide a minimum of two supervisory references and proper documentation to verify eligibility to work in the USA. Other compliance factors may be involved, depending on position including COVID Vaccination/Boosters, clear a thorough drug screening and criminal background check. River City Staffing is an Equal Opportunity Employer.
EXPERIENCE RCS
River City Staffing, Inc. (RCS) specializes in the placement of highly skilled administrative and finance and accounting professionals. Whether you are seeking temporary placement, temp to hire or direct hire opportunities, RCS has built our reputation on adding value to each and every candidate we meet. At RCS, you will experience expertise, consultation, follow up, advocacy, partnership and so much more. Contact us today! www.rivercitystaffing.com
Please take a moment to verify your personal information and resume are up-to-date before you apply.